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Inventory-Management-System-Features
CustomOrder

Inventory Management

  • Owning to its specific mobility feature, GOIS equips you tracking your current stock status for any business unit and location on the go. Users may perform easy stock check-in and check-out operations to boost their business productivity. Moreover quickly scan product barcode to check on-hand quantity and make necessary stock adjustments on the fly.
Inventory Management
Equipment and Asset Management

Equipment and Asset Management

  • GOIS gives Owner a flexibility to monitor and operate all the assets from any global location with real-time access on GOIS cloud. Also an investor can have an eye on the total stock cost of assets at a certain period of time which can also be helpful in business auditing to calculate the current investments on any particular inventory or asset.
Customer and Vendor Tracking
Customer and Vendor Tracking

Customer and Vendor Tracking

  • Building business relationships with customers and vendors becomes easy with GOIS system as it allows user to store a vendor or customer information within it, like multiple billing or shipping addresses, contact information, etc. and map such useful information of vendors and customers with purchase and sales respectively to keep a track of all the historical prices you have considered while making any order transaction.
Purchasing and Sales
Purchasing and Sales

Purchasing and Sales

  • Quickly create purchase and sales orders from your smartphone, tablet, iPad, iPhone or web browser by scanning product barcodes or searching SKU to line up the items in the order list and receive/dispatch items to/from the warehouse by requested date and time.
CompositeProducts-feature
CompositeProducts-feature

Composite Products/Kitting/Product Assembly

  • Now assemble different individual items to make your own product kits and form multi-level composite product which can be purchased, stocked or sold as a single unit. Making a sale of a composite product or kit will automatically deduct quantity of each individual component mapped with that composite product from a chosen warehouse location. Users may also sell kit components separately during bundles stock-outs.
CustomOrder
CustomOrder

Dynamic Templates

  • Have your desired template for Purchase Order, Sales Order, Invoices, shipping labels, etc. customized as per your business standards including your company logo, banner, etc. to enhance look & feel of a template. Moreover hide-unhide desired information from the template before sending it in email to vendor, customer and internal team member.
PackingSlips
PackingSlips

Packing Slip & Picking List

  • GOIS added new shipping document to get printed out as Packing Slips and Picking List to streamline your customer order preparation and processing into the system. Packing slips includes itemized goods without prices and other necessary fields like Freight, Payment Terms, Shipping Address, PO#, etc. to ship complete product information with the shipment box. Efficient Pick Lists saves the steps and time to help your warehouse workers take out items from inventory to fulfill orders more quickly and accurately.
Advance-Feature
Advance-Feature

Digital Signature Capture

  • GOIS allow your sales executives or service technicians to capture signature on the field and work area from the customers directly using their android/iOS smartphone devices to have real-time stock update against the orders and confirmation on the go. Moreover user can upload a signature image from their web account to update the order status on server.
QuickBarcode-feature
QuickBarcode-feature

Barcoding & Label Printing

  • Quickly generate and print a product barcode label and stick with the products on the warehouse to allow fast barcode operations by increasing your business efficiency. GOIS advanced barcode scanning function uses mobile rear camera or external Bluetooth scanner to perform quick operations like Stock Check-In/Check-Out, Inventory Adjustments, Stock Transfers, Purchase and Sales Orders on the go.
Backorderlist
Backorderlist

Back Order & Lot#

  • Now streamline inventory operations by tracking real-time stock movements to assess current stock levels across multiple warehouses and bins. Moreover create sales from a given Lot and even with back order quantity so as to collect orders from your customers without having availability of item under your stock. Moreover user can now fulfill the stock for back order quantities later at the time of shipping a customer order.
TransferOrders-feature
TransferOrders-feature

Transfer Order/Bulk Transfer

  • To reduce the load of manual stock levels updates, GOIS has provided Transfer Orders function that allows you to quickly create a new transfer order between two warehouses, locations or business units. Simply select a source and destination location and add items along with the quantity to be transferred to initiate the bulk transfer. This allows inventory relocation between locations in an organized fashion.
Email-Notifications
Email-Notifications

Automatic Email Notifications

  • Set automatic e-mail notifications for Low Stocks, Purchase & Fulfilment, Sales & Dispatch, Adjustments and Transfers to keep you aware about the operations being performed by any user under an organization. Moreover Business Owners can now define a recipient list for every activity to be performed into the system so as to notify recipients immediately.
QuickBook
QuickBook

QuickBooks Integration

  • An easy way to build a quick edge-to-edge connection between two cloud systems allows you to synchronize all the information between GOIS and QuickBooks account. You may also keep your accounting transactions updated into the QuickBooks system and take the advantage of advanced reporting capabilities. This feature centralized your orders and inventory across multi-location business environment to streamline your warehouse operations and boost up your overall productivity. Further automatic syncing of recent stock and order information provides your business a perpetual inventory and ordering control system.
Easy-Data-Migration
Easy-Data-Migration

Easy Data Migration and Import

  • Setting up GOIS is extremely easy using standard .CSV templates provided into the system. These .CSV files quickly import all your external information like product list, stock quantities, customer list, vendors list, etc. in just one shot with an interactive user friendly interface which saves a lot of your precious time from manual data entry operations.
User-Permissions
User-Permissions

Custom User Permissions

  • To restrict the access levels for different users working with same data set under an organization, GOIS offers Business Owners a new feature which allows creating new roles as required and map desired permissions set with that particular role to assign it to a new user. Also system provides pre-defined roles for sub users like Business Admin, Business Manager and Sales Executive.
Online-Offline
Online-Offline

Online and Offline Working Mode

  • Using GOIS native mobile app on android or iOS, go offline and don’t let your business be dependent on network connectivity. No matter where you are in, keep performing business operations like new sales, purchases and inventory tracking activities from remote locations without having an internet connectivity and get synced once connected.

SaaS

GOIS stores all your business data over highly secured cloud and replicate across multiple servers to free you from worries of protecting your precious information. All your business transactions has been transmitted over secured and encrypted channel which can’t be accessed by any intruder.

GOIS can be accessed from any part of the world with any compatible device, such as Smartphones, Tablets, etc. running iOS or Android operating system and also using any web browser over Desktop or Laptop. Thus it enhances not only the mobility of your organization, but also helps you in expanding your business to the global scale by giving you the flexibility to track and manage your business orders & inventory on the go.

Using online working mode in a multi-user environment, irrespective of number of simultaneous users working under an organization and are making transactions from their respective devices, GOIS synchronize all the data at real-time by maintaining data isolation and consistency to Provide updated and correct information to every user at all the time.

Using GOIS mobile native application on android and iOS devices, you may continue to operate your business and may perform business transactions during offline mode i.e. when you have no internet connectivity. By that time, system will simply store all the information on your local device storage and will get synced with cloud once you are back on network.

Products and Category Management

Quickly generate and print a product barcode label and stick with the products on the warehouse to allow fast barcode operations by increasing your business efficiency. GOIS advanced barcode scanning function uses mobile rear camera or external Bluetooth scanner to perform quick operations like Stock Check-In/Check-Out, Inventory Adjustments, Stock Transfers, Purchase and Sales Orders on the go.

Among number of utilities offered into the GOIS, most useful utility for every business is to setup and import their business Product list into the system. Now, users don’t need to setup Product list or update your stock levels manually one by one into the system, GOIS allows you to bulk initialize business Product list and update the stock levels in one shot using CSV format file with an intuitive interface.
For every business, Product measurement units like packets, bunches, boxes, etc. are very useful for bulk purchases and sales. Now you can find this useful feature into the GOIS as well. By default, system Provides a predefined measurement unit set to map with the Products with their standard conversion factors like Pounds, Kg, Each, Piece, etc. In addition, a business owner can define their desired measurement units as required and define their corresponding conversion factors to map with the Products for bulk purchase and sales.
Mapping a Product with multiple categories is now possible with GOIS. With each individual Product, you may map one or more Product categories to be available across the organization.

Now assemble different individual items to make your own product kits and form multi-level composite product which can be purchased, stocked or sold as a single unit. Making a sale of a composite product or kit will automatically deduct quantity of each individual component mapped with that composite product from a chosen warehouse location. Users may also sell kit components separately during bundles stock-outs.

For easy identification of a Product, GOIS allows you to map multiple pictures or images to create your business Product catalogue which can be shown to the customers during sale. Further using images, all your representatives would be able to recognize the Products very easily to perform their desired operations.

Now with GOIS, you may define some products as freebies to be offered to your customers i.e. sale price for such Products would be zero automatically in an order.
For every Product a default purchase & sale price can be defined which will be editable at later stage (if required) across different sections of the system like purchase, inventory and sale.
A business owner may assign a publish date for each Product to make it available for sale and purchase.

Purchase Order Management

Now you can raise your purchase order for your vendors to order the items for your inventory and once the order has been shipped to your warehouse (physically) by the vendor, you may fulfill it to find the same quantities in your inventory (logically) as well into the GOIS.

GOIS gives you a flexibility to define your own business purchase order & invoice templates as per your individual organizational needs. You may add your company banner, logo and may set desired set of fields to be visible to your customers or vendors that helps you to build a good relationship with your clients and dealers.
Create purchase from mobile/web and send order emails to multiple email addresses simultaneously so that each individual would be aware for any requested items and its corresponding supply to enhance your business workflow.
GOIS allows you to add the necessary discounts, taxes and shipping charges with each purchase order at item and order level as per your business requirement.

As per the individual’s business requirement, a purchase order can also be fulfilled partially for some delivered items to your inventory and the remaining order items can be fulfilled at later stage once it is delivered to your warehouse by your vendor.

Prioritize an order on the basis of its urgency is one of the most important features which become most useful for number of business owners. Now you may set the order priority like Low, Medium, High and Immediate to get the order items delivered to your inventory as per the priority level.
With GOIS, you may line-up multiple items within a purchase order to get supplied all at once to your warehouse by your vendor.
You may set a desired delivery date for a PO and may keep the track of same and vendor performance.

Inventory Management

Owing to its specific mobility features, GOIS equips you tracking your existing stock status for any business location on-the-go. Users may perform easy stock check-in and check-out operations to boost up your business Productivity.

Using this feature, system allows you to have a quick overview on the total inventory cost for a particular location and available stock items with their corresponding quantity information in your inventory.
Perform stock check-in/out, add purchase, add sales, make stock adjustments and transfer using a mobile quick scan feature makes your business operations faster. It’s an easy three tap Process on mobile device to save your precious time without navigating through multiple individual screens for different type of operations.
Sometimes it is required for a business owner to adjust their inventory stock levels due to different reasons like sales return, damaged item, missing Product, lost items, etc. To cope with these unusual situations, GOIS allows you to do the necessary stock adjustments (Add/Deduct) on your individual item quantities.
Set automatic e-mail notifications for Low Stocks, Purchase & Fulfilment, Sales & Dispatch, Adjustments and Transfers to keep you aware about the operations being performed by any user under an organization. Moreover Business Owners can now define a recipient list for every activity to be performed into the system so as to notify recipients immediately.

In a multi-location environment, you might be interested in making the necessary stock imports and transfers from one location to another of your Product quantities. Now GOIS do support that valuable feature within it web and device app. You may initiate the transfers and imports across multiple locations and business units into the system very easily.

For each individual product, you can set a low stock limit as a threshold value below which you will get a red alert notification under inventory so as you may reorder those items to make the stock availability under your inventory.
Organizing a stock in a form of lots or receive an order within a lot makes your life easier for future tracking.
Track complete Product lifecycle under your inventory against every individual stock entry and related transactions.
To reduce the load of manual stock levels updates, GOIS has provided Transfer Orders function that allows you to quickly create a new transfer order between two warehouses, locations or business units. Simply select a source and destination location and add items along with the quantity to be transferred to initiate the bulk transfer. This allows inventory relocation between locations in an organized fashion.

Sales Order Management

Punch a sales order from web or from your android or iOS mobile from anywhere or at your customer site and send an order receipt to your customers email address then & there makes sales operation quicker. User can make a sale either using stock or without using stock i.e. directly from your product list by keeping useful information like courier name, tracking number, order priority, order status, item information, discount & taxes, shipping information, etc.

Using this feature, you may discard any closed sale so that inventory will automatically be rolled-back against any incorrect or voided sales and to keep correct stock levels.
GOIS allows you to keep a track of all returned order items against any sale from a customer and adjust the inventory accordingly. You may also define the time to allow a returned order into the system.
GOIS gives you a flexibility to define your own business sales order & invoice templates as per your individual organizational needs. You may add your company banner, logo and may set desired set of fields to be visible to your customers that helps you to build a good relationship with your clients.
Create sales from mobile/web and send order emails to multiple email addresses simultaneously so that each individual would be aware about customer’s demands and corresponding stock availability to enhance your business workflow.
GOIS added new shipping document to get printed out as Packing Slips and Picking List to streamline your customer order preparation and processing into the system. Packing slips includes itemized goods without prices and other necessary fields like Freight, Payment Terms, Shipping Address, PO#, etc. to ship complete product information with the shipment box. Efficient Pick Lists saves the steps and time to help your warehouse workers take out items from inventory to fulfill orders more quickly and accurately.

GOIS allows you to add the necessary discounts, taxes and shipping charges with each sales order at item and order level as per your business requirement.

GOIS allows you to keep multiple billing and shipping addresses for your customers into the database to access the same globally.
With GOIS, you can manage your order shipment type as pickup and delivery as required.
For a business growth in a multiuser environment, it is very important for a business owner to have an eye on the status of their sales orders to make their customers happy by delivering their ordered items on or before time, hence GOIS allows you to track the status of an order during its lifecycle until its delivery to the customer.
For every business, it is very important to prioritize the incoming order requests to manage the availability of an item and its corresponding stock levels to fulfill all the customer’s requests on time. GOIS allows you to define a sales order priority.
Have your desired template for Purchase Order, Sales Order, Invoices, shipping labels, etc. customized as per your business standards including your company logo, banner, etc. to enhance look & feel of a template. Moreover hide-unhide desired information from the template before sending it in email to vendor, customer and internal team member.
GOIS allow your sales executives or service technicians to capture signature on the field and work area from the customers directly using their android/iOS smartphone devices to have real-time stock update against the orders and confirmation on the go. Moreover user can upload a signature image from their web account to update the order status on server.

Customer & Vendor Management

GOIS is not bounded with purchase, inventory & sales. Now you can maintain all your customer information within the system which will help you to make the sales efficiently for recurring customers. You can keep all the necessary information of a customer within the GOIS which can be accessed from anywhere to build your customer relations.

Now you can manage all your vendor information into the GOIS itself and can map those vendors with your purchases. Also to track the past associated vendors/suppliers for your ordered items, you can have a quick overview of same under Product details section.

GOIS allows you to keep all the relative contacts for each individual vendor/customer, so as not to have any communication gap in between the vendors/customers and business owners.

With GOIS, users may add sale notes, Purchase notes, customer notes, vendor notes, stock notes, etc. to make ordering and stock information more meaningful which would be helpful for a business owner while taking a reference in future.

User Profile Management

GOIS support multiple users under every Business Owner account. As per individuals’ business requirement, there can be 1 to N number of users and sub users that can work simultaneously on a same data set under an organization.

There are predefined set of roles and permissions which can be mapped with each sub user to restrict the privileges in a multi-user environment. Further a business owner has a capability to map separate business units with each individual sub user to enable to disable the accessibility on a particular business unit’s data against a given sub user. As per the hierarchy of GOIS system, Business Owner has all the privileges then to Business Admin then to Business Manager and at last Sales Executive has least set of privileges among different roles.

For every page where user will be navigating into the GOIS whether from web or mobile interface, as per the display preference, users may set their desired display settings to see the number of records to be shown in each individual page, default filters to be applied automatically, etc. Further you may define your default sorting to speed up the operations.

Reports & Analytics

By providing a dashboard implementing advanced analytics to track your sales, purchases and Profits, user’s activities, business summary, etc. enables you to make better supervision of your business activities.

Analyse the gap between your current stock, purchase pipeline and sales pipeline for different Products helps you to maintain your inventory levels and forecast your purchases and sales to optimize your current assets and needs.
Keep a track of each individual Product and its opening, standing, current stock levels for a given duration to access its demand and supply.
To make your business analysis easier, GOIS intelligent reporting allows you to generate interactive Profit & Loss graphs and reports very smoothly.
You can analyse all your business sales graphs and report for a desired duration to understand the top business Products.

All the past records or closed purchase and sales orders for a given duration can be tracked from the GOIS easily by tracking the history off same

All the inventory stock adjustments against damaged Products, missing items, sales returns, lost or stolen Products can be tracked using stock adjustment logs within the GOIS to match up your stock levels.
Now you can track all the Inventory-IN and Inventory-OUT to and from the GOIS using all transactions logs for desired items, categories, duration, etc.
It might be possible that you have missed the low stock alerts or notifications for your inventory items, to get rid of this problem, having a quick look on all the low stock items and creating a purchase order for desired item’s reordering is very quick into the GOIS using low stock report.
You can track all your inventory transfers and imports across multiple locations and business units using the import & transfer logs. Now you can identify the source and destination location of your inventory IN or OUT for desired items, category, location, etc.

Business Utilities

Setting up GOIS is extremely easy using standard .CSV templates provided into the system. These .CSV files quickly import all your external information like product list, stock quantities, customer list, vendors list, etc. in just one shot with an interactive user friendly interface which saves a lot of your precious time from manual data entry operations.

Across the GOIS, each individual screen where a user will be navigating has an advanced filter set and sorting section to boost up the searching capability.
To maintain your business records, GOIS allows business owners to export and take the backup of their desired data into an excel format file.

A most challenging feature called huge data download makes you tension free about your business database size and its global accessibility. Now you may continue to push all your important data into the GOIS which can be accessed across multiple platforms in one shot or within few seconds.

To flush all your device data and to download a fresh copy of all your business data from central cloud server, GOIS gives you a feature of factory reset to accomplish the same.

Business Entities

A Business Owner may operate multiple organizations under his account. Within each individual organization, you may have one or multiple business units, moreover within each individual business unit, you may create multiple locations as warehouses to organize your inventory flow.

All the business transactions against different entities like organizations, business units, locations, users, Product categories, vendors, customers, etc. can be tracked easily for from its detailed page. It helps business managers to take better business decisions and may do forecasting as per historical information available at a single place.

GOIS allows a business owner and their users to set their desired organizational currency, time zone and colour themes to work with.

To restrict the access levels for different users working with same data set under an organization, GOIS offers Business Owners a new feature which allows creating new roles as required and map desired permissions set with that particular role to assign it to a new user. Also system provides pre-defined roles for sub users like Business Admin, Business Manager and Sales Executive.

GOIS Help

: If your business users are facing any trouble in using the GOIS or need some help to understand the system, a quick case can be logged within the GOIS system on which would be taken care within 24 hours.

A most useful feature for every business is to get assistance when you need functional assistance and to get your queries answered, GOIS allows you to make a live chat with our technical support team to get your immediate help.

To Provide better assistance, GOIS gives you 24×7 Email and business hours (EST) call support to get connected with our representatives directly to get answer on all your queries.

To understand the GOIS functionality, interactive user manuals, FAQs, help videos for mobile app and web system, scheduled demos and trainings will be provided to all the business owners to setup and learn the system in a very interactive manner.

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Basic Information

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Advanced Features (Not Included in Trial)

Dynamic Templates (Packing Slip, Picking List, Invoices, etc.)
Composite Products/Assembly/Kitting
Back Order Tracking
Bulk Transfer / Transfer Order
Signature Capture from Mobile
Custom User Permissions
Order Cloning
Automatic Email Notifications
Custom Fields

Integration

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Your Current Business Workflow?